Defense Founder Note 4 of 20: The Defense Acquisition Timeline
Right now, there is a mad scramble within the government to spend end-of-year (EOY) money, and a significant portion of those funds is flowing through defense consortia.
Letâs zoom out for a second. Despite the endless podcasts, memos, and webinars proclaiming that defense acquisition is speeding up, it remains notoriously slowâespecially for early-stage startups.
Achieving product-market fit in defense requires three things: alignment with the end-user, alignment with the buyer, and alignment with timing. Timing is usually the trickiest variable. As a startup, you spend most of your time in a direct feedback loop with the end-user to drive product development. If youâre wise, you also keep the buyer informed and aligned. But just like in commercial enterprises, military personnel and teams change frequently. For example, my team was once down-selected for a contract, only to be met with months of silence. We eventually found out through the press that the specific acquisition office had been reorganized, leaving us in limbo.
Returning to the current calendar: July is generally the final month to capture EOY funds, submit proposals, and shape opportunities. By August, defense acquisition quiets down significantly as Congress goes on recess. And since government shutdowns have become a standard political tactic, September always carries the looming threat of a government standstill.
This compressed timeline is exactly why many defense organizations are currently funneling money through consortia (Topic 5 of 20). Defense consortia are organized around specific technological domains, such as ground autonomy or modeling and simulation. The government issues a requirement to the consortium, members submit proposals, and the selected companies are awarded contracts via Other Transaction Authorities (OTAs).
While consortia and OTAs were designed for speed, they largely operate in the dark. This lack of transparency has become so pronounced that the U.S. Senate recently passed the Stop Secret Spending Act, which would require agencies to disclose OTAs just like standard federal grants.
For early-stage startups without a platoon of capture managers, this opacity is a major hurdle. It is incredibly difficult to gauge whether a consortium solicitation is a genuine open competition or just a contracting vehicle for a pre-chosen candidate. You can spend dozens of hours on a proposal, only to be completely ghosted; consortia aren't even required to notify you if your bid wasn't selected.
It gets even crazier. One consortium we worked with had a dashboard showing proposal statuses. When we asked for an update on a February submission, their response was: âWeâre removing the feature that shows you the status.â
đ¨The Pentagon spent $77.5 BILLION through "Other Transaction Agreements" over the past five years.
But this spending isnât public on
USASpending.gov
My included Stop Secret Spending Act forces transparency so taxpayers can see exactly where their money is going.